01Accessing the Out of Office Assistant

  • Open Outlook on your computer.
  • Click on the 'File' tab in the top left corner of the screen.
  • In the drop-down menu, select 'Automatic Replies'.

02Setting up the auto-reply message

  • Once the 'Automatic Replies' window opens, click on the 'Send automatic replies' checkbox.
  • In the 'Inside My Organization' tab, enter the message you want to send as an auto-reply. This message will be sent to anyone within your organization.
  • If desired, you can also set a different auto-reply message for people outside your organization by switching to the 'Outside My Organization' tab.
  • Customize the message in the 'Outside My Organization' tab to fit your preferences.
  • Click 'OK' to save your changes.

03Specifying the time range for auto-replies

  • If you want to set a specific time range for your auto-replies, you can do so in the 'Automatic Replies' window.
  • Under the 'Inside My Organization' tab, click on the option 'Only send during this time range'.
  • Specify the start date, end date, and time range during which you want the auto-replies to be active.
  • Click 'OK' to save your changes.

Conclusion

By following these steps, you can easily set up auto-reply in Outlook and ensure that people receive a timely response even if you're away. It's a convenient feature to use when you're on vacation, attending an event, or simply unavailable to respond to emails.

MethodsDetails
Step 1Access the Out of Office Assistant
Step 2Set up the auto-reply message
Step 3Specify the time range for auto-replies
Outlook
auto-reply
email